About this document
How we collect your information
We may collect your personal data in a few limited ways, namely:
- Directly from you, when you fill in an application form, when you make enquiries through our website or on the phone, or when you interact with us during your time in various other ways (i.e survey, social media, emails);
The types of information we collect
We may collect the following types of personal data about you:
- Contact details (including email addresses, telephone numbers, postal address, profession, date of birth and records of communications and interactions we have had with you);
- Other information, which you may volunteer.
How we use personal data
Personal data provided to us will be used for the purposes set out at the time of collection and, where relevant, in accordance with any preferences you express.
More generally, we will use your personal data for the following purposes:
- Administration: to inform you about our exhibitions and events
- Research and statistical analysis about our events
- Communication about Island2IslandArt activities that we think maybe of interest to you
- Storing your details on the software platform we use for our online management database, where this is necessary for our legitimate interests: to promote social and cultural events or other information we may think will be of interest to you. The use of your personal information is based on our ‘legitimate interest’ in providing you with additional information and direct marketing about our services (under Article 6 sec. 1 sent. 1 lit. f, sec. 4 of the GDPR regulations).
Your marketing preferences
We will always respect your wishes in respect of what type of communication you want to receive from us and how you want to receive it. There is some communication, however, that we need to send you regardless of your marketing preferences in order for us to fulfil our obligations to you.
Examples of information we may send you:
- Communication related to meetings, seminars, talks, social and cultural events, call to artists
- information about changes to our schedule of exhibition and events
You are in control of how we communicate with you. You can update your choices and/or your contact details by contacting us at:
Telephone 00444 (0)7914687814
Sharing your information with others
We do not sell or share your personal data to other organisations to use other than as set out below:
- Personal data collected and processed by us may be shared with the following third parties, where necessary. i.e HMRC
- Our employees and volunteers, for the purpose of managing our exhibitions and events
How long your information is kept
We keep your personal data only for as long as necessary for each purpose we use it. This means that we retain your personal data for as long as you are actively interested in our courses and information (for accounting and recordkeeping purposes, for our legitimate purposes of promoting our offers) until you decide to unsubscribe.
Under certain circumstances, by law you have the right to:
- Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Unsubscribe any time you wish via email.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
- Object to the processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal data for direct marketing purposes.
- Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it. You can also withdraw your consent, where this is the basis for our processing your data (without affecting the lawfulness of our previous processing based on consent).
- Request the transfer of your personal data to another party.
- Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.
Contact and complaints
- by email:firstname.lastname@example.org
- by telephone: +44 (0)7 914687814
If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner. You can find out more about your rights under applicable data protection laws from the Information Commissioner’s Office website: www.ico.org.uk.